SRTR Visiting Committee Charter
The purpose of the SRTR Visiting Committee (SVC) is to advise the Scientific Registry of Transplant Recipients (SRTR)1 on:
- analytic methodologies to support the Organ Procurement and Transplantation Network (OPTN)2 policy development and evaluation;
- objectives, study designs, and statistical methods for research projects performed by the SRTR, including risk-adjusted analyses of organ procurement organization and transplant program performance;
- methods used in simulation allocation models (SAMs);
- new areas of research and innovative advances in analytical methodologies that might improve the effectiveness of the SRTR.
The SRTR Contractor shall provide all administrative support necessary for the functions of the SVC and any of its subcommittees and working groups.
The SVC shall have a diverse membership with broad capabilities, where each member brings important and relevant areas of expertise.
Conflicts of Interest
- The SVC shall include 8 to 10 voting members with qualifications in the areas of organ procurement, clinical, statistical, and/or epidemiological research related to transplantation, economics, simulation, and analytics for predictive modeling. Clinicians should have training and experience in transplant issues dealing with the kidney/pancreas, liver, and thoracic organs. To the extent possible, representatives from relevant OPTN committees, especially representatives from organ-specific committees, shall be included as members of the SVC.
- The SRTR Contracting Officer Representative (COR) or his/her designee shall serve as an ex-officio, nonvoting member of the SVC and all subcommittees and working groups that may be established. Other federal representatives with relevant expertise may attend meetings and serve SVC as an ex-officio member. A representative of the OPTN who is familiar with the data collected by the OPTN shall serve as an ex-officio nonvoting member. Generally, the OPTN Policy Oversight Committee Chair serves as an ex-officio member.
- Two Co-Chairs shall be selected by the SRTR.
- Co-Chairs shall serve in this role for a standard term of 3 years.
- Co-Chair terms shall be staggered, so that both Co-Chairs do not end their terms in the same year.
- Voting members shall serve for a standard term of 3 years. To achieve continuity of membership, terms shall be staggered such that each year the terms of one-third of the voting members expire.
- Nonvoting members shall have the same rights and privileges as other members, except that they shall not vote on any matter.
- A majority of the voting members present in person, by teleconference, or by video conference shall constitute a quorum for the transaction of business. A vote of a majority of those present and eligible to vote shall be sufficient to transact any business that might come before the meeting. All vote counts will be recorded and indicated in the minutes. Interim actions of the committee may be taken by vote conducted via fax and/or e-mail.
- The SRTR may establish subcommittees and/or working groups as necessary. Such committees or working groups may be permanent or ad hoc groups, depending on the need. The SRTR shall provide a statement of purpose for each subcommittee and working group and a list of its members to the COR.
- The continued membership of a voting member is contingent, though not solely based, upon the requirement that the member attend at least 2 of the most recent 4 full sessions of the SVC. Members who are not in compliance with this requirement are subject to forfeiture of the rights and privileges accorded to them as appointed members of the SVC and may be asked to resign from the committee at the discretion of the SVC Co-Chairs.
Since the technical expertise required to make informed decisions may best be obtained from those involved in organ procurement and transplantation, it is reasonable to expect that conflicts of interest may arise within the SVC. The SRTR shall ensure that the SVC's deliberations do not constitute a conflict of interest for its members.
- Each year, each member of the SVC shall sign a statement of disclosure of conflicts of interest. Disclosures will be made available to all SVC members and the COR at each meeting. In addition they will be posted on the SRTR website.
- SVC members shall declare any possible conflict of interest in discussions during each SVC meeting and on other occasions such as in working groups, in publications, etc.
- Continued membership on the SVC for an individual who has a change in the status of their position or employment that would or could be perceived as a real or potential conflict of interest, would necessitate a review by the SVC membership (or a subcommittee thereof) as to the appropriateness of that individual's continuation on the SVC.
- Should special topics arise which bear potential conflict of interest concerns for individual members of the SVC, the individuals with conflicts should recuse themselves from discussion and voting on those particular topics.
- When in doubt about conflicts of interest, the SVC shall err on the side of caution and transparency to ensure that the conflict of interest does not affect decisions of the SVC.
- The SRTR shall certify to the Health Resources and Services Administration (HRSA) Contracting Officer each year, in the documented minutes of the SVC, that such conflicts do not exist in the deliberations and decisions of the SVC.
- The SVC shall meet at least 4 times per year, including 2 face-to-face meetings. At least 1 meeting per year shall be in the Washington, DC, metropolitan area.
- Special meetings of the SVC may be called at any time by HRSA, the SRTR, the SVC Co-Chairs, or a majority of the SVC members, with approval of the COR (based on available funds). Special meeting requests shall be submitted in writing to the SRTR and should state the requested time, place, and purpose of the meeting.
- Expenses related to attendance by voting SVC members shall be paid by the SRTR; however, SVC members shall not receive any other financial compensation for their work.
- The SRTR shall provide the COR and the SVC members with a meeting agenda and background materials at least 7 days before each SVC meeting. The meeting is scheduled at least 60 days prior to each meeting.
- An SRTR staff member will take minutes at all meetings. These minutes will be made available to all voting and ex-officio SVC meeting participants within 30 days after each SVC meeting. After review and approval by the SVC, the minutes will be posted on the SRTR website.
- Studies requested by the SVC shall be assigned by the SRTR to staff with appropriate training, experience, and credentials in medicine, biostatistics, epidemiology, and programming.
- The SRTR-assigned staff member will serve as the principal investigator for the work. This study PI will be responsible for working with the appropriate SRTR supporting personnel in conducting the study, and will report the results, or at least preliminary results, at the next SVC meeting.
The SRTR is operated under a contract awarded by HRSA. The SRTR provides analytic support to the OPTN in the development and evaluation of OPTN policy and in the ongoing assessment of solid organ transplantation in the United States. As of January 1, 2011, the SRTR contractor is the Minneapolis Medical Research Foundation, whose Chronic Disease Research Group (CDRG) administers the contract.
The OPTN is also operated under a contract awarded by HRSA. The primary goals of the OPTN are to increase the effectiveness and efficiency of organ sharing and equity in the national system of organ allocation, and to increase the supply of donated organs available for transplantation. As of January 1, 2011, the OPTN contractor is the United Network for Organ Sharing (UNOS).
Contact the SRTR
914 South 8th Street Suite S-4.100 Minneapolis, MN 55404